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Workflow to lock an account after 180 days

Original Question or Issue:

Create a workflow where a user's account is locked if it hasn't been logged in for 180 days. Notify the user by email 7 days before the lock.

Environment:

  • Product - FileCloud Server
  • Version - Any
  • Platform - Any

Steps to Reproduce:

 

Error or Log Message:

 

Defect or Enhancement Number:

 

Cause:

 

Resolution or Workaround:

Please note that you have to define two workflows to achieve the described behavior:

  • A workflow that will notify users after 173 days without login to the system.

  • A workflow that will disable the user after 180 days without login to the system and send an email to both the User and the Admin.

Notes:

If the criteria are met, the notification is sent daily, but you can change the workflow parameter "day_interval" to control how often it is sent.

Also, it's better to change the workflow parameter "user_account_type" to FULL, GUEST or LIMITED. Otherwise, if you use USER_ACCOUNT_ANY, even disabled accounts will receive the notification.